NYC RFP – Get Bid Ready In 90 Days!

Human Resource Consulting in Queens, NY | Increase Bid Proposals for More RFP Wins

Bid Proposals for More RFP Wins

NYC contractors, landscapers, janitorial and catering businesses can win more municipal procurement bids with a 90-Day Bid Ready Plan 

You run a solid business.  Maybe you pave sidewalks, mow laws and clear lots, keeping buildings clear, or cook and serve food at events.  You do good work. Have years of experience so why are you not getting more, if any, RFP bid award contracts? You are registered with New York City and listed on the Vendor Directory as  MWBE.  Why does it feel so hard, if not impossible to participate in a contract?

Know you are not alone. Many solid, small businesses miss out on city award contracts for a critically important reason; the businesses rarely submit response proposals to RFP bids. Taking more intentional action to increase the volume of proposals bids is a superb way to increase the likelihood to be awarded a bid contract. For example, when few bids responses are submitted, the proposals are not as polished as those that are prepared by companies who submit RFP proposals more frequently. Below I submit a structured effective process to ensure a consistent volume of RFP proposal responses are submitted.  First we look at the intentional process to submit more bids. Then we consider why it is worth the time to build the process and third, we look at the 90 Bid Ready training. 

If you have said, “this is not working”, or you have felt the frustration of submitting responses using PASSport or winning no bids, not selected by Primes for subcontractors your business can perform or just gave up trying.  There is a solution and the goal is worth the effort.  Becoming a NYC vendor that provides service to meet the needs of the largest city is a great opportunity. 

I submit the following to encourage and remind you working with a customized process to increase the opportunity to be awarded an RFP Bid is rewarding and potentially can change the trajectory of your business. It is worth consideration. Below we look at why sending more RFP bid proposals leads to more RFP wins. We look at the cost of not participating and talk about the 90 Day Bid Ready program.  An effective tool to prepare tailored and effective proposal responses with out the last minute stress. As you consider the frustration of working with the NYC PASSport platform, know the Human Resources value is critical to the opportunity.  The people in the business want to win as much as you do.  Using these techniques keep the team engaged and focus on the goal.  Develop the additional line of revenue by serving New York City contracts. 

What the Numbers Say About Winning Bids

Let’s start with math. The numbers are on your side.  A study of over 1,500 proposal teams found that, on average, businesses win about 44 out of every 100 bids theys sent in.  That is almost half.  The win rate is counted for each bid proposal you actual submit. That is a strong message.  The more solid well prepared bids a company submits to the procurement teams, the more chances you have to be chosen. Why does this work: 

• Practice alone gives you the edge. You begin to see who the winning vendors are and learn what they have done.  
• You practice the routine in your office to track, monitor and identify if the bid a good fit
• When the RFP requires MWBE participation, you have all the documentation required to demonstrate to the Prime that you can do the work and have strong performance. 
• By preparing you have documents organized and in place. 

Winning 44 of the bids you submit is worth the time to get 90 Day B Ready and start submitting proposals. Have you looked at 44 bids in 2026?

Think of this like applying for a job posting. If you only applied for some of the jobs you found that would be a potential good fit for your skills, you significantly decrease the chances of landing at least the one great job that would change your future. Bidding for the city RFP opportunities follows the same principle.  More quality bids means more practices, more chances to win an award or to be picked as a subcontractor by the larger Primes that win the multi-year contracts awards. For a smaller vendor, both of these will grow your business. 

One study found companies with a consistent, customized proposal participated in awards up to 21 percent more often. Being ready is not a nice extra. It is the difference between a hopeful guess and a real shot.

The Hidden Cost:  No Response to RFP Bids is a Lost

A lost opportunity is a real business risk.  A few vendors decided they will get registered as a vendor and then spend time and money to get NYC MWBE certification.  Then give up in frustration or say, “It is hopeless”. You have heard, “You get awards based on who you know”.  So while there is an element of truth, but not the total truth.  Let’s look at the real cost of not participating in bids. 

Here is a very real scenario.  You find out about a good RFP opportunity supporting DCAS (Dept. of Central Administration Services). It is the job you and our team can absolutely handle.  But, you find out about it 2 or 3 days before the due date for submitting the proposal response.  The due date is only days away!  You have a current worksite project that needs drywall done to stay on schedule. You are scheduled to work 12 hours to finish that phase the next few days. But, you want to win this RFP bid award.  

You hustle to compile details to document your most recent WIP (work in progress). It takes a few hours to locate and compile the most recent copy of your insurance, certificates, and find permits or licenses. Did you get those references from past projects? You still need the required documents notarized. You get help to write the answers to the questions. Wait, you want good answers with specific detail to show you have knowledge and experience. You spend two hours editing the answers that were written.  When do you do the RFP work?  The same day after you  worked 12 hours on the new renovation project site to keep the project on schedule.  

After you stayed up until 2am to gather documents. The next day you realize there is no way you will get away from the work site to get the documents notarized and uploaded before the deadline.  You skip the bid because there is simply no time. 

Research found that about one in five bid requests prepared responses, never get finished. Every unfinished bid is a door that closes on its own.  That is real money and real growth left on the table.  Did you start your business to watch other companies win the work you could do better?  Is it time to find a way to get more time?

A Simpler Plan:  A Process to Get Bid Ready!

This is where being RFP Bid Ready can help.  Being Bid Ready changes everything.  Your business documents are organized, the checklist is ready and your office is prepared to bid before an RFP is released.  Yes. It is possible.  However, you may need help to implement this process. This is what we do.  We help you ensure the system is in place. Not just tell you about it but help you implement and work through it.  Bid Ready means your business process is getting practice to find RFP bids, identify the documents, and use a workflow routinely that eliminates the hustle to get ready. With 90 Day Bid Ready, you no longer start from zero with each RFP opportunity.  You start from “Ready”.

Your Process:  Engage the PASSport Platform.

The process works because you engage the PASSport platform.  Many owners wait for the perfect opportunity. They polish a single bid for weeks and pin all their hopes on it.  They do not get the award and the year is gone.  The goal was not met. Another year registered and no participation in a City procurement. Decide what you will focus on and let Joeaud Services get you started on a more robust path to engagement. It is steady and simple.  You don’t have to chase every contract that looks like something you can do.  You pick the ones that fit the work you know you can do well.  Your answer to the questions will be more robust and recent projects documents will be ready.  Volume plus quality will fill your pipeline of projects and help keep your expansion growth dream growing. 

Why wait for another year? Do something different to get a different result. Picture the next few weeks. A bid request is released that fits the scope of work you do.  Exactly the kind of work you do. You are excited to respond with your proposal. You are also very calm. Your documents are current.  Your proposal is ready with a few tweaks. You answer all the questions with strong details and provide references. You are ready.  A month later you get the notice. You won the award. Or, you connect with the Prime and you are invited to a meeting to discuss this and other projects. Because your documents are prepared you can quickly demonstrate to the Prime award winner what you can do. The Prime says, “they were ready”. They give you a call to be a subcontractor. 

The 90 Day Bid Ready training was built for New York City contractors, landscapers, janitorial firms and restaurants that cater meals.  If you want to pursue and obtain municipal procurement bids, whether you are a registered city vendor today or just getting started, using the Bid Ready process is a tool you can’t afford to leave out. 

Give us a call at 980-406-6498 or send us an email today; info@joeaudservice.biz. 

 We will help you to get RFP Bid Ready!